External Collaboration

The External Collaboration feature extends the External Submissions feature to enable external users to edit forms they have already submitted. When this feature is enabled external users will be prompted to enter their email address when submitting a form and the system will send them a confirmation email that their form was received. If they wish to edit a form they previously submitted they can simply click the link from the confirmation email and this will open a page where they can request a temporary pin. The system will email them the pin and once they enter it they can open their form.

To enable External Collaboration navigate to the Sintel Forms Designer -> Settings -> External Collaboration

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  Note

The External Collaboration feature in only available when the External Submissions feature is enabled.

You can also customise the confirmation email that is sent to the user after they submit the form.

 

Example

1. A user fills in a new form in the external access mode. During submission, the user will be prompted to enter and confirm their email address. Upon successful submission of the form the user will receive an email confirming the form submission and this email will contain a link to open the form.

 

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2. By clicking on the link for the form within the email the browser will be opened and the user will be prompted to request a PIN to access it. Once they do so they will be emailed a 6 digit PIN code using the same email address they provided when they submitted the form. The PIN code is valid 5 minutes and if they enter it incorrectly 3 times they will be required to request a new one.

 

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